Financial Reports

Financial Reports provide formal accounting reports that give you a complete picture of your church's financial health.

Accessing Financial Reports

Navigate to Stewardship > Financial Reports in the sidebar.

Available Reports

Trial Balance

The Trial Balance shows all accounts with their debit and credit balances, verifying that your books are in balance.

• What it shows: Every account in your Chart of Accounts with its current balance

• Why it matters: Ensures debits equal credits, indicating your records are accurate

• When to use: Before preparing other financial statements; for monthly/quarterly reviews

Income Statement (Profit & Loss)

The Income Statement shows your church's income and expenses over a specific period.

• What it shows:

  • Total income by category

  • Total expenses by category

  • Net income (surplus or deficit)

• Why it matters: Shows whether your church is operating within its means

• When to use: Monthly board reviews, annual congregational meetings

Balance Sheet

The Balance Sheet shows your church's financial position at a specific point in time.

• What it shows:

  • Assets -- What the church owns (bank accounts, property, equipment)

  • Liabilities -- What the church owes (loans, payables)

  • Net Assets -- The difference (equity)

• Why it matters: Shows the overall financial health and position of the church

• When to use: Year-end reporting, loan applications, board meetings

Running a Report

1. Select the report you want to generate.

2. Choose parameters:

   • Date Range -- Specify the period (for Income Statement) or the date (for Balance Sheet)

   • Fund -- Filter by specific ministry fund (optional)

   • Comparative -- Compare with a previous period (optional)

3. Click Generate or Run Report.

4. Review the report on screen.

Exporting Reports

Financial reports can be exported for sharing or further analysis:

• PDF -- Formatted for printing or sharing

• Excel/CSV -- For spreadsheet analysis

Report Tips

• Run the Trial Balance first -- Ensure your books balance before generating other reports

• Compare periods -- Use comparative reports to identify trends

• Prepare for audits -- Financial reports are essential documentation for annual audits

• Share with leadership -- Include reports in board meeting packets for financial transparency

Note: Report access requires the finance:view permission. Financial data is sensitive and should only be shared with authorized individuals.