Expense Categories

Expense Categories classify the different types of spending your church incurs.

Accessing Expense Categories

Navigate to Stewardship > Setup & Configuration > Expense Categories in the sidebar.

Common Expense Categories

Category
Description

Salaries & Wages

Staff compensation

Utilities

Electricity, water, gas, internet

Supplies

Office, worship, and ministry supplies

Maintenance

Building and equipment maintenance

Insurance

Property, liability, and other insurance

Missions

Missions support and outreach expenses

Events

Event-related costs

Professional Services

Accounting, legal, consulting fees

Transportation

Travel and vehicle expenses

Category List

View all expense categories with:

  • Category Name

  • Description

  • Linked Account -- Which Chart of Accounts expense account this maps to

  • Status (Active, Inactive)

Creating an Expense Category

  1. Click Add Category or Create New.

  2. Fill in:

    • Category Name (e.g., "Utilities")

    • Description -- What types of expenses fall into this category

    • Linked Account -- Select the corresponding expense account from the Chart of Accounts

  3. Click Save.

Managing Expense Categories

Editing

  1. Click on the category.

  2. Click Edit.

  3. Modify the details.

  4. Click Save.

Deactivating

If a category is no longer needed, set it to Inactive rather than deleting it to preserve historical data.

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